What is KYC? What is its purpose?

KYC or Know Your customer is the process to authenticate the identity and address customers. The process is set as per guidelines to TRAI, to avoid any misrepresentation, misuse, forgery or any illegal activities using services of Knowlarity. You can find out more about KYC here.


KYC check is mandatory for every customer.


What is the process of KYC?

Every customer has to submit documents as proof of identity and proof of address. The documents can be submitted online by logging into Super Receptionist.


What are the documents required for KYC?

For an organization following documents are required:


Customer Type

Customer Sub type

Proof of Identity (Anyone)

Proof of Address (any one)

Organization

Partnership Firm

1. Certificate Of Registration (Certificate of Incorporation)

2. Partnership Deed

3. Authorized signatories list with specimen signatures

4. Company PAN Card

5. Sales Tax Form 2

1. Partnership Deed

2. Authorized signatories list with specimen signatures

3. Sales Tax Form 2

Organization

Limited Liability Partnership Firm

1. Certificate Of Registration (Certificate of Incorporation)

2. Partnership Deed

3. Authorized signatories list with specimen signatures

4. Company PAN Card

5. Sales Tax Form 2

1. Partnership Deed

2. Authorized signatories list with specimen signatures

3. Sales Tax form 2

Organization

Private Limited Company

1. Certificate Of Registration (Certificate of Incorporation)

2. Partnership Deed

3. Authorized signatories list with specimen signatures

4. Company PAN Card

1. Partnership Deed

2. Authorized signatories list with specimen signatures

3. Self-certification on letterhead (Copy of constitution/ registration documents earlier)

Organization

Public Limited Company

1. Certificate Of Registration (Certificate of Incorporation)

2. Authorized signatories list with specimen signatures

3. Self-certification on letterhead (Copy of constitution/ registration documents earlier)

4. Comapny PAN Card

1. Authorized signatories list with specimen signatures

2. Self-certification on letterhead (Copy of constitution/ registration documents earlier)

Organization

Public Sector Unit

1. List of authorized signatories

2. Self-certification on letterhead (Copy of constitution/ registration documents earlier)

3. Company PAN Card

1. List of authorized signatories

2. Self-certification on letterhead (Copy of constitution/ registration documents earlier)

Organization

Hindu Undivided Family

1. Self attested copy of PAN card in HUF name

2. Deed of declaration of HUF

3. PAN in name of Karta

3a. Bank pass book in the name of HUF

3b. Bank statement in the name of HUF

3c.Demat statement in the name of HUF

1. Self attested copy of PAN card in HUF name

2. Deed of declaration of HUF

Organization

Trust

1. Certificate of registration (for registered trusts)

2. Trust deed

3. Authorized signatories list with specimen signatures

1. Certificate of registration (for registered trusts)

2. Trust deed

3. Authorized signatories list with specimen signatures

Organization

Unincorporated association or a body of individuals

1. Proof of Existence/Constitution document {Resolution of the managing body & Power of Attorney granted to transact business on its behalf are mentioned currently)

2. Authorized signatories list with specimen signatures

1. Proof of Existence/Constitution document {Resolution of the managing body & Power of Attorney granted to transact business on its behalf are mentioned currently)

2. Authorized signatories list with specimen signatures

Organization

Banks/Institutional Investors

1. Copy of constitution/registration documents.

2. List of authorized signatories.

3. Company PAN Card

1. Copy of constitution/registration documents.

2. List of authorized signatories.

Organization

Foreign Institutional Investors

1. Certificate of registration with SEBI

2. Authorized signatories list with specimen signatures

1. Certificate of registration with SEBI

2. Authorized signatories list with specimen signatures

Organization

Army / Government Bodies

1. List of authorized signatories

2. Self-certification on letterhead

3. Constitution/ registration documents

1. List of authorized signatories

2. Self-certification on letterhead

3. Constitution/ registration documents


What are the documents required if I am the only person doing the business, or I have a proprietorship firm which is not registered as a company/organization?


Customer Type

Customer Sub type

Proof of Identity (Anyone)

Proof of Address (any one)

Individual/Sole Proprietor

Indian Resident/Sole Proprietor

Refer to next questions (Document for Indian Resident- proprietorship firm)

Refer to next questions (Document for Indian Resident- proprietorship firm)

Individual

NRI

1. Passport

2. Stamped Valid VISA

1. Passport

2. Overseas address proof

Individual

Merchant Navy


1.CDC (Continuous Discharge Certificate) cum Seafarer's Identity Document

1. Mariner’s declaration

2.Certified copy of CDC (Continuous Discharge Certificate)

Individual

Foreign National

1. Passport

2. Stamped valid VISA for residential status

1. Passport

2. Foreign Address proof document

Individual

People of Indian Origin

1. PIO card

2. Passport

3. Stamped valid VISA for residential status

1. PIO card

2. Passport


What are the KYC documents required for an Indian resident who has proprietor firm?


You can select any of the documents as per the grid.


Proof of Identity for Individual/Proprieter firm (anyone PAN Card preferred)

Proof of Address (submit anyone)

Subtype (submit any one)

Comment (all copies should be self attested)

Passport

Passport


Copy of appropriate pages showing photo, and address along with Passport No

Voters Identity Card

Voters Identity Card


Copy of both sides

Aadhaar Card

Aadhaar Card



Driving License

Driving License



PAN Card

Ration Card




Registered Lease/ Sale Agreement Of Residence




Utility bills

1. Landline Telephone Bill

2. Electricity bill

3. Gas bill

Not more than 6 months old


Bank Account Statement / Passbook


Not more than 6 months old


Proof of address issued by authority

1. Bank Managers of Scheduled Commercial Banks/ Scheduled Co- Operative Bank/ Multinational Foreign Banks

2. Gazetted Officer

3. Notary public

4. Elected representatives to the Legislative Assembly/ Parliament

5. Documents issued by any Govt. or Statutory Authority



What are the timelines for submitting the documents? What happens if I do not submit the documents?

You have to submit the documents within 7 days or activation of the Super Receptionist account failing which your account will be deactivated. Post deactivation, the Super Receptionist number is kept in custody for next 30 days. If you submit the documents in next 30 days, the account is activated and the same number is configured for you. If you do not submit the documents within next 30 days. The Super Receptionist service is cancelled totally. No refund is made after the same.